Privacy Policy

This Privacy Policy relates to the processing of personal data as undertaken by Virocom Limited (05055945) a Limited company incorporated under the laws of England and Wales.

HOW WE COLLECT YOUR INFORMATION

Virocom Ltd (“Virocom”) does not collect personally identifiable information about you except:

  • when you provide such information on a voluntary basis;
  • through your use of Virocom’s products and/or services;
  • through your interaction with Virocom’s emails or website;
  • request marketing to be sent to you; and
  • when Virocom obtains such information from another source (for example, a credit reference agency).

WHAT INFORMATION WE COLLECT

Your Information may include your name, address, date of birth, gender, mobile and contact telephone numbers, fax number, email address, bank and credit/debit card information, occupation and employment data, lifestyle, details of how you use Virocom’s services, the internet protocol (“IP”) address of your computer, and details of how you interact with Virocom’s emails. We do not collect other personal information, or any sensitive personal information such as information on your racial or ethnic origins, religious beliefs, trade union affiliations, sexual life, health or criminal activity.

We will hold such consumer information in accordance with the following principles:

  • fairly and lawfully processed;
  • processed for limited purposes;
  • adequate, relevant and not excessive;
  • accurate;
  • not kept longer than necessary;
  • processed in accordance with the data subject’s rights;
  • secure; and
  • not transferred to countries without adequate protection.

Use of ‘Cookies’

Main Cookies used on our site

Google Analytics

These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site.

The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited

For more information on Google Analytic’s privacy policy visit here – http://www.google.com/analytics/learn/privacy.html

Google Maps

These are Google Maps third party cookies, which are unique identifiers to allow traffic analysis to Google Maps

LAWFUL BASIS FOR COLLECTION AND PROCESSING

Virocom may hold and process Your Information for any purpose relating to or connected with:

  • Fulfilling our contractual obligations to you, or, in preparation of a contract e.g. to prepare a quote;
  • Where we need to comply with a legal or regulatory obligation;
  • We may process your Personal Data where we have a legitimate interest in carrying out the processing for the purpose of managing, operating or promoting our business, and that legitimate interest is not overridden by your interests, fundamental rights, or freedoms;
  • We may Process your Personal Data where we have obtained your prior, express consent to the Processing (this legal basis is only used in relation to Processing that is entirely voluntary – it is not used for Processing that is necessary or obligatory in any way);

SHARING OF YOUR PERSONAL DATA

Any third party that we may share your data with must ensure the security of that data. Third parties are also obliged to only use your information for the purposes we have outlined. We will not pass on sensitive data to third parties without your consent, unless we are legally required to do so.

Such third parties may include:

  • those who provide to Virocom products or services that support Virocom’s services;
  • if your bill is paid by someone else (for example, your employer), that person’s agencies; and
  • anyone to whom Virocom transfers that part of its business of which you are a customer or a potential customer. Such entities including their professional advisers may use and disclose Your Information for the same purposes as Virocom and its advisers. By entering into product and / or a services agreement with Virocom, you consent to such transfers of your personal data.
  • In the event that Virocom’s business is sold or integrated with another business, Your Information will be disclosed to our advisors and any prospective purchaser’s advisors and will be passed to the new owners of the business.

DATA SECURITY

Virocom takes the privacy and security of individuals and their personal information very seriously and takes every reasonable measure and precaution to protect and secure the personal data that we process. We have robust information security policies and procedures in place to protect personal information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures.

YOUR RIGHTS

You are entitled to:

  • Obtain a copy of the personal information Virocom holds about you;
  • Update or correct Your Information;
  • Request that Your Information is removed from our database;
  • Request the restriction or suppression of your personal information;
  • Request the transfer of your personal information;
  • Withdraw consent;

If you wish to make a request in relation to any of the rights above please write to:

Data Protection

Virocom Ltd

9 Hestia House,

City Walk,

London,

SE1 3ES

Or contact our data protection team at privacy@virocom.co.uk . Please note that we may request further information from you such as proof of identity. This is a security measure to ensure that your personal data is kept secure and not disclosed to anyone without a right to receive it.

Virocom reserves the right to change this policy at any time by publishing a revised privacy policy on the website. This policy and the statements outlined herein are not intended to and do not create any contractual or other legal rights in or on behalf of any party.

 

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